Privacy & Cookie Policy
Information Commissioner’s Office Registration number: Z9149907
Date registered: 16 August 2005
Last updated: 11 May 2022
-
The Charity is committed to processing data in accordance with its responsibilities under the GDPR.
Article 5 of the GDPR requires that personal data shall be:
processed lawfully, fairly and in a transparent manner in relation to individuals;
collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
-
A) This policy applies to all personal data processed by the Charity.
B) The Responsible Person shall take responsibility for the Charity’s ongoing compliance with this policy.
C) This policy shall be reviewed at least annually.
D) The Charity shall register with the Information Commissioner’s Office as an organisation that processes personal data.
-
A) To ensure its processing of data is lawful, fair and transparent, the Charity shall maintain a Register of Systems.
B) The Register of Systems shall be reviewed at least annually.
C) Individuals have the right to access their personal data and any such requests made to the charity shall be dealt with in a timely manner.
-
A) All data processed by the charity must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests.
B) The Charity shall note the appropriate lawful basis in the Register of Systems.
C) Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.
D) Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the Charity’s systems.
4.1 Information provided for the purposes of administering grants/ training
If you/your organisation contact us regarding or to apply for a grant, we will collect personal data about you and other people connected to the grant application.
If you provide us with personal data of people who benefit from your project’s work it is your responsibility to inform those individuals and if they have any questions about our use of their personal data, you must refer them to this notice.
4.2 Using publicly available information for fundraising activities
The HHF wishes to develop collaborative relationships with donors, influencers, prospective donors and others so that together we can continue, and improve, our support of restoration projects in England and Wales.
To enable us to find and connect with people with a passion for architectural restoration and the interest and ability to support us in new and exciting ways, we may also use the information you provide to us in combination with publicly available information.
The purpose of processing your information in these ways is to help us to determine whether and in what ways you might be interested in getting involved with HHF including assessing how likely it is that you would be interested in donating to us and the level of donation that you may be able to give, as well as to ensure we contact you responsibly in a sensitive way. This enables us to fulfil our legitimate interest of knowing our donors and maximising the impact of our charitable resources, while being mindful of your interests and privacy rights.
We will also only store and use this information for as long as it is relevant for its specified purpose. We will always give you a chance to decline further engagement with our organisation.
To opt out of your information being used for these purposes please contact us at info@historichousesfoundation.org.uk
-
The Charity shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
-
The Charity shall take reasonable steps to ensure personal data is accurate.
Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.
-
To ensure that personal data is kept for no longer than necessary, the Charity shall put in place an archiving policy for each area in which personal data is processed and review this process annually.
The archiving policy shall consider what data should/must be retained, for how long, and why.
-
The Charity shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.
When personal data is deleted this should be done safely such that the data is irrecoverable.
Appropriate back-up and disaster recovery solutions shall be in place.
-
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Charity shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO.
-
This Privacy Policy applies solely to the personal data collected by the Charity and does not apply to third party websites and services that are not under our control. We cannot be held responsible for the privacy policies of third party websites and we advise users to read the privacy policies of other websites before registering any personal data.
-
We recognise that many people have concerns about providing personal information online and we work hard to ensure that your data is kept safely and securely at all times. These are the measures that we take to secure your information whilst using our web-based services.
We use encryption both when your information is moving to or from our web services and also whilst your information is held by us.
Our web pages use only a secure, encrypted https format (identifiable by the padlock in the address bar of your browser). This provides you with confidence that your communications are safe and carried out directly with an authentic Historic House website and web server.
Cookies
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.
Our website is built using Squarespace.
-
Our Website uses cookies to distinguish you from other users. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our Website.
Some cookies work by collecting and storing some form of personal information about you, so this policy also describes the personal information we process or allow others to access when using cookies.
-
A cookie is a small data file that is placed on your device to allow a website to recognise you as a unique user when you use the website, either for the duration of your visit (using a session cookie) or for repeat visits (a persistent cookie). Other similar files such as pixels and beacons work in the same way and we use the word ‘cookie’ in this Cookie Policy to refer to all technologies that collect information in this way. Cookies can also be used in emails you receive to help understand your level of engagement with them.
Cookies can be ‘first party’ (which are set by us) or ‘third party’ (which are placed on your device by another website when you use our Website).
Cookies are a common technology for remembering certain information about a visitor to a website. The vast majority of websites currently make use of cookies and they are commonly used for a wide range of tasks. We use the following types of cookies for the following purposes:
Browser cookies. We use cookies set via your web browser for the following purposes:
Strictly necessary cookies. These cookies are necessary for our Website to function and cannot be switched off in our systems. They include, for example, a cookie that is set for security reasons or to remember your cookie consent preferences. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of our Website will then cease to work.
Functional cookies. These cookies enable our Website to provide enhanced functionality features. They may be set by us or by third party providers whose services we have added to our pages. If you do not allow these cookies then some or all of these services may not function properly.
Analytical cookies. These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our Website. They help us to know which pages are the most and least popular and see how visitors move around our Website. All information these cookies collect is aggregated after it is collected. If you do not allow these cookies we will be unable to measure traffic to our Website and unable to monitor its performance.
Marketing Cookies These cookies may be set through our Website by our third party advertising partners. They may be used by those partners to build a profile of your interests and show you relevant adverts on other websites. They do not directly store personal information about you, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will receive less relevant advertising.
Device data. We obtain data relating to your device, as described in our Privacy Policy, for the purposes set out in the Use of your personal information section in that policy.
-
Certain cookies we use are strictly necessary for our Website to work. For example, when you visit our Website for the first time, we present you with a cookie notice and tool (Cookie Tool) requesting your consent for non-essential cookies. We have to use a cookie to remember your cookie preferences in order to comply with the law (you can see details of this cookie in the table below).
When you first visit our Website, we automatically set essential cookies on your device that are strictly necessary for our Website to work. In relation to all other types of cookies we wish to use, you will be invited to consent to our use of them using our Cookie Tool. If you do not provide your consent using the Cookie Tool, we will not set these cookies on your device.
If you do not provide your consent, our Website will still work but some of the enhanced and personalised features may not.
If you provide your consent in respect of cookies, you will also be providing your consent for us and the relevant third parties that use those cookies to use your personal information in the ways set out in our Privacy Policy. We will only set or read the relevant cookies for the durations set out in the table below. You can withdraw your consent at any time by using the Cookie Tool to turn off/opt-out of the relevant cookies. The cookie files may remain on your device after you have opted-out of using them. Please see the How to control and delete cookies section of this policy or check your browser’s help pages to find out how to delete these files from your device.
If you withdraw your consent for us to use non-essential cookies, the consent you have given us to use any personal information we collect using those cookies will also be withdrawn. Please see our Privacy Policy for further details.
-
The table below sets out the cookies that are set and read on your device. Except where stated otherwise, the cookies are provided by the Squarespace service that has been used to build our Website and the data from those cookies is accessible to Squarespace Ireland Limited, the supplier of that service, who uses it on our behalf to provide the Website.
Some third party cookies are set by third parties that provide a service to us and who act on our behalf and on our instructions. Our Privacy Policy applies to the personal information collected using these cookies.
Other third parties are companies who use the personal information for their own business purposes and are, for the purposes of data protection law, ‘controllers’ in their own right. Whilst we provide a summary of the third party cookies for these companies in the table below, you should also check the relevant third party’s privacy policy using the links in that table for more information about how these cookies and the personal information they collect are used.
-
Our Website uses Google Analytics, a web analytics service provided by Google. Google Analytics uses cookies to analyse the use of our Website by you and other visitors. The information generated by the cookie about the use of our Website is usually transferred to a server of Google in the United States where it is stored. Please see our Privacy Policy for further information regarding personal information transferred overseas.
We have activated internet protocol (IP) address anonymisation for Google Analytics so that your IP address is shortened in advance of transfer to Google if you are located in the United Kingdom or European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the United States and shortened there. Google will use this information on our behalf to evaluate the use of our Website by you and other users, to compile reports on the activities on our Website and for further purposes related to the use of our Website to provide services to us.
The IP address submitted by your browser to Google Analytics will not be merged with other Google data. Please see our Privacy Policy for details of the personal information that we collect from you using the Google Analytics service.
-
You can change your cookie preferences at any time by deleting cookies using your browser and refreshing any page on our Website.
In relation to Google Analytics cookies, you can also use the specific Google opt-out tool.
You may wish to visit http://www.allaboutcookies.org/ which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your device, as well as more general information about cookies. Please note that, as these websites are not owned or operated by us, we are not responsible for any of the content on them.
